Updating table of contents
So now you have assigned the first main section of your document. Go on scrolling through the text and selecting the primary section titles. They will appear in your table of contents as the main section titles.Next, define the secondary sections within each primary chapter, and apply the "Heading 2" style to the subtitles of these sections.I am sure that everyone who reads this article right now had to deal with a really long document in Microsoft Word at least once in their lives. Depending on the project, it might be dozens or even hundreds of pages long!When you have such a big document with chapters and subchapters it turns out to be very hard to navigate in the document searching for necessary information.I have updated the text in my document’s headings in response to reviewer comments, yet when I select all, then press F9 to update the Table of Contents page, the page numbers update but not the titles.Same for the List of Tables and List of Figures — new captions are not added to these lists either.Luckily, Word allows you to create a table of contents, making it easy to refer to the relevant sections of your document, and therefore it is a must-do task for document writers.
The dialog box appears and displays the Table of Contents tab where you can customize the style and appearance of your table of contents. Once you make any changes to your document structure, you have to update the table of contents yourself. It is a good idea always to choose "Update entire table" in case you have made any other changes.If you want to place emphasis on some paragraphs within the secondary sections, then you can select the titles for them and apply the "Heading 3" style to these titles.You can also take advantage of the "Heading 4-9" styles for creating additional heading levels.As you continue to edit your document and add headings, you'll periodically need to update the table of contents.As noted in the preceding section, the table of contents is a field, meaning that Word created it for you based on the styles in your document. When you become a member at Carols Corner Office.com, you have access to this and many, many more articles that include screenshots.
In my last article I discussed building a table of contents using custom styles.